Winter Fantasy 2025 DM Signup
Welcome! Thanks in advance for your interest in DMing at Winter Fantasy 2025 for Baldman Games. Without DMs and helpers like you, shows like this would not exist. I’ve always said that even when you’re DMing, you’re gaming, and that’s never a bad way to spend the day. We’ve drummed up some of the best benefits we can to entice you to swap over to the dark side of the DM’s screen.
DMing is a great way to give back to your hobby, and we have some really great rewards that make helping out even easier – plus it’s a great way to attend the show and save some serious $$. You can earn a free badge to the show or even a spot in one of our hotel rooms next to the convention center (a huge perk). It’s also a great way to make new friends and immerse yourself in the show community, more than a casual attendee ever could. Our DM pool organizes events most nights of the show to help build camaraderie and let everyone blow off some steam after a long day of gaming. Our judge retention rate is extremely high, so fair warning: once you work for us, you’ll probably come back and do it again next year.
Now for some show terminology:
- Badge Level: If you DM at Badge Level, you’ve worked enough to earn a free badge to the show. This badge is paid for by the Baldman Games staff.
- Room Level: If you DM at Room Level, you’ve worked enough to earn a spot in one of our hotel rooms. These rooms are for four nights (Wed. night to Sat. night), and we put three to four (see details below) people in a room. We do our best, though, to put you in a room with the roommates you prefer whenever possible. So if you are unsure about staying with strangers your first time, then get a couple buddies to DM with you, and we’ll put all of you in a room together. We all win!!
- Slot: This one confuses a lot of people and is a very old term from the RPGA days. A slot is the same as saying a shift. In the case of Winter Fantasy 2025, a slot is four hours long. Every event and day is put together using slots so events line-up nicely, start and end at the same time in relation to each other, and help you put together a schedule that fits your needs easy as possible. The slots in our main D&D play space are numbered so the first slot on Friday at 11am is called Slot 1. The last slot that runs from 3pm to 6pm on Sunday is Slot 7.
- Slot Zero/Slot 0: So if the first slot is called Slot 1 then what the heck is Slot 0? Slot 0 is any game that runs before the show itself, allowing our DMs to see a game they will later from the player’s perspective. Usually these are done so DMs can prepare to run a better game. Seeing things from a player’s perspective then preparing it is a huge help for some. Sometimes these are also special DM-only events done as rewards for them helping out. Regardless of whether you get to play an event before the show or not, you are always expected to be prepared when the show starts and it is game time.
- Judges: “Judge” is just a fancy word for “DM.” It is a remnant from a bygone era, but we are so used to saying it that sometimes it slips through. If we say “judge,” we mean “DM or other type of gamemaster.”
Now on to some event specifics:
- The D&D eXPerience @ Winter Fantasy This is our premiere experience event at Winter Fantasy. Players in this event get a set DM, table, and show exclusive content. This event is run by our established, best-of-the-best DMs. In order to be considered for this, you must be a Level 3 or higher DM in the Herald’s Guild (a.k.a. a “Blue Shirt”). If you are new, this is the event you want to be running someday. The top of the D&D DM mountain. Do a handful of shows for us and knock our socks off, and you too can be part of this awesome group.
- D&D Adventure League Event: This is our standard 4-hour event at the show. Perfect for new and experienced DMs. We aim to run in 3.5 hours for a 4-hour game so you have a little time at the end to gather up your stuff, hit the bathroom or food court really quickly, and get back for your next slot (or if your last slot for the day, run to the Dealer’s Hall). If the event you’re looking at isn’t listed as one of the others below, it’s probably D&D AL.
- HQ: You will get to know this gang well as the show goes on. These are my minions whose job it is to take care of all the little things going on around you at the show so you don’t have to. Their job is to make sure you have everything you need, so all you need to do is focus on your game and give your players a fantastic time. They are long-time DMs and staff members, most of whom have been doing this 10+ years – and some closer to 30. We usually have a few open spots each year for data entry and reception here. This is great for example if you want to help DM and get a free room but your significant other doesn’t DM. We can put them to work earning a room in another fashion, and you can still share a room together. We have many couples who do this.
Well, hopefully that was helpful in getting you up to speed on what we are about and how you can help us help you. Now on to the nitty-gritty details that hopefully will now make more sense to you.
For Winter Fantasy 2025 everything at the show (outside of HQ staff) works on 3 or 4-hour shifts. This means the show has 12 slots from start to finish as listed below:
D&D Events Schedule
| Wednesday Feb 5th | Thursday Feb 6th | Friday Feb 7th | Saturday Feb 8th | Sunday Feb 9th |
|---|---|---|---|---|
| Slot 2 9:00am-1:00pm | Slot 5 9:00am-1:00pm | Slot 8 9:00am-1:00pm | Slot 11 9:00am-1:00pm | |
| Slot 3 1:30pm-5:30pm | Slot 6 1:30pm-5:30pm | Slot 9 1:30pm-5:30pm | Slot 12 1:00pm-5:00pm | |
| Slot 1 7:30pm-11:30pm | Slot 4 7:30pm-11:30pm | Slot 7 7:30pm-11:30pm | Slot 10 7:30pm-11:30pm |
Benefits
Payment: We pay all of our DMs and HQ staff. You’re doing work – you deserve to get paid. How you get paid and where it goes is a decision left to you for most event types. Your options are as follows:
- Paid to DM: For standard 4-hour adventures, you will be paid per ticketed, seated, and confirmed player at the table per the payment schedule below. You will be responsible for your own badge, and accommodations (if required).
- PLEASE NOTE: You must be eligible to work in the United States for the paid option (I need a valid US Tax ID# for your 1099). This is not something that is negotiable.
- Payment to Benefits: What you earn at the show will to go towards your badge and hotel. You will not be cut a check at the end of the show (but neither will we hand you an invoice if you don’t make enough to cover everything). A minimum of 4 slots will get you Badge Level, and a minimum of 7 slots will earn you Room Level.
Non-Employee Compensation: Regardless of which benefits option choose above, you are doing work for hire. You are not an employee of Baldman Games LLC or Gen Con LLC at any time. This is why you get to pick when you run, what you are running.
Pay Schedule for Winter Fantasy 2025:
- 4-hour standard AL event – $8 per ticketed and seated player
- D&D eXPerience – $10 per ticketed and seated player (per 4-hour play session)
Code of Conduct
Please make sure you have read our code of conduct and ask any questions you may have before filling out this application. By submitting it you are agreeing to follow the rules and guidelines contained within them.
Events running at Winter Fantasy 2025
Dreams of the Red Wizards: Kindred Spirits (3.5-hour game) – A DRW storyline set in Rashemen. KS-04 through -07. 5th through 16th-level AL Forgotten Realms characters.
Moonshae Isles: Promise of Blossoms (3.5-hour game) – A MOON storyline set after the events of Malefic Delusions. POB-04 through -06. 5th through 10th-level AL Forgotten Realms characters.
MOONCA-POB-01 – The Joust of Roses (3.5-hour game) – A multi-table, competitive adventure set during the events of the Promise of Blossoms storyline. Each table tries to earn the highest score by outplaying other groups. 5th through 10th-level AL Forgotten Realms characters.
DRW-END – Endgame: Horrors from Beyond (3.5-hour game) – A standalone, multi-table epic in the larger Dreams of the Red Wizards collection. 11th through 20th-level AL Forgotten Realms characters.
The D&D eXPerience Tracks A & B – Dreams of the Red Wizards: Kindred Spirits (3.5-hour games in four different slots) – A DRW storyline set in Rashemen, including one adventure (KS-04) for 5th through 10th-level AL Forgotten Realms characters and three adventures (KS-05 to -07) that conclude this storyline for 11th through 16th-level characters.
[NEW!!] The D&D eXPerience Tracks C & D – Moonshae Isles: Promise of Blossoms (3.5-hour games in three different slots) – A MOON storyline set after the events of Malefic Delusions, including seats at a special competitive adventure (The Joust of Roses) and the brand new premiere adventures that conclude the Promise of Blossoms storyline (POB-07 and -08). 5th through 10th-level AL Forgotten Realms characters.
[NEW!!] The D&D eXPerience Tracks E & F – Dragonlance: Vault of the Undying (3.5-hour games in four different slots) – Finish off the amazing storyline people started at PAXU ’21. Play in VOTU-06 to -08, and the premiere of the series finale, Epic -03. This is the ONLY in-person event where this finale is currently scheduled to run!!!
Ghostfire Gaming’s Organized Play Preview – Not a lot of details, but it’s Grim Hollow from Joe and Shawn. Shenanigans and fun will ensue.
